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If you outgrow any service, you can choose to remove or upgrade it as needed. All these apps integrate seamlessly with each other and QuickBooks accounting software, thus building a well-rounded accounting and payments ecosystem for your small and mid-sized business. QuickBooks Desktop offers the same support options found in QuickBooks Online including video tutorials, on-demand webinars, and various training options.

  • Depending on the subscription, you can add one, three, or an unlimited number of sales channels.
  • With QuickBooks, you can receive payments from a variety of payment methods like credit cards, PayPal, etc.
  • If the default screen is too crowded for your taste, you can hide the vertical menu, only displaying it when you wish.
  • It is not identical to the Desktop and Online versions, as some features are optimized for the Mac platform.

The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters. We’re firm believers in the Golden Rule, which is why editorial opinions are ours alone and have not been previously reviewed, approved, or endorsed by included advertisers. Editorial content from The Ascent is separate from The Motley Fool editorial content and is created by a different analyst team. QuickBooks Desktop wins this head-to-head competition, with better reporting, industry-specific features, a better price structure, and more comprehensive features. However, if things like integration and cloud access are important to you, QuickBooks Online may be the way to go. Once you decide, if you need some assistance with your QuickBooks Migration, be sure to check out our comprehensive QuickBooks Tutorial.


Both programs can track income and expenses, create budgets and generate reports. Yes, QuickBooks offers cloud-based solutions, allowing users to access their accounts and perform accounting tasks remotely from any device with an internet connection. There are also mobile apps available for iOS and Android devices, providing convenience and flexibility for users on the go. Hosting QuickBooks on the cloud enables users to unleash the full potential of the desktop version of the accounting software.

The Early plan starts at just $12 per month and covers invoicing, cash flow reports, and expense tracking. You’re still limited with Xeroo’s Early plan since only send/approve up to 20 quotes and invoices per month and pay only 5 vendor bills. QuickBooks Online is the largest and most popular cloud-based product for functions like balancing bank accounts, managing your business’s finances, and tracking expenses automatically. With this option, you are guided through the setup process for a smooth start. QuickBooks Online is an ideal product for professional, retail, or service-based businesses.

  • Over the years, QuickBooks also branched into international markets.
  • If you don’t have a QuickBooks yet and want to send a quick invoice to your customers, use our free invoice templates to make professional invoices easily.
  • Whether or not you need QuickBooks for your small business will depend on several factors.

From income and expenses to profit and loss, QuickBooks generates financial statements instantly. During tax season, many small business owners simply give their accountant a read-only login to their QuickBooks account. This lets the accountant view, process, and submit QuickBooks data in preparation for tax season.

It includes profit and loss data, expenses, bank account details, sales, invoices, and tips. The menu on the left allows users to access various pages such as reports, taxes, tools, banking, sales, etc. A popular closing entries: how to prepare add-on is the payroll feature where you can run payroll and access benefits in one convenient place. It does cost more to access this, which is approximately $22.50 more per month plus $5 per employee, per month.

What is the difference between Online and Desktop?

The payroll feature that comes in the QuickBooks software will help you manage different accounts effectively. With this feature, business owners who have employees can easily manage their accounts appropriately if they run payroll. You can also track your business mileage and view financial reports from your smartphone.

How do I set up QuickBooks software?

These include anywhere, anytime access, data security, high uptime, disaster recovery, round-the-clock customer support, and more. With QuickBooks’ payroll features, you can also pay your employees with a check or direct deposit and deal with all tax requirements, such as tax forms and payments, from the platform. An important feature for any business is to have its payment processing services connected to the software they already have.

When you create an invoice with QuickBooks, you get a report that lists everything you need to know about your outstanding invoices (i.e. the invoices you’ve previously created). Whether they work in-house or externally, accountants can use QuickBooks to automate and simplify tedious tasks and gain deep insights to drive growth for your business. If you run your own accounting practice, check out QuickBooks Online Accountant.

For the business of running a home

The Core plan offers everything a small to midsize business would need to get started, while Premium and Elite plans enable options such as same-day direct deposit and expert assistance with setup. QuickBooks is an accounting software that offers accounting and finance solutions. It can help individuals and businesses manage their personal, business, and tax finances.

Today’s leading accounting platforms offer standard security features such as data encryption, secure credential tokenization and more. While human error will always play some role in security breaches, you can be confident in your accounting platform when it comes to keeping your information safe. This software level supports up to 30 licenses and is great for large, layered industries like construction, distribution, manufacturing, and retail. You can manage numerous locations and users, large transactions, and customize your workflows.

One of the best resources is the QuickBooks Online community, where you can connect with other users to share tips, answer questions, and find answers to problems that may arise. Product support can be accessed directly from within the application, where you can ask a question or connect to support personnel. But aside from cloud access, there are other differences between the two applications that we’ll talk about next. Acctivate is easy to use and helps us process orders, keep track of inventory, and create bill of materials among many other great features.

One notable difference between the two offerings is the number of users who can access the same account. Quicken only allows a single user, whereas you can have up to 40 users with QuickBooks. It’s important to understand QuickBooks has multiple plans, and some only allow one user or require them to pay for their own access.

What’s more, you can also have your payroll taxes completely taken care of with the software. Putting the software in charge should ease any tax-related stress as it will calculate, file, and pay the taxes. Intuit’s Lacerte and ProConnect Tax Online tax preparation software for professional accountants who prepare tax returns for a living integrates with QuickBooks in this way. Through the Solutions Marketplace, Intuit encouraged third-party software developers to create programs that fill niche areas for specific industries and integrate with QuickBooks. A Live Bookkeeper cannot begin cleaning up your past books until they receive the required supporting documentation, which your bookkeeper will request from you after your first meeting.